Meeting Minutes for: March 18, 2009 SWIMBA - BOARD ATTENDANCE 2008-2009

Members Present: Mark Hodges, Steve Parrish, Chris Miller, Patty Chamberlain, Spencer Chamberlain

Introductions.

Treasurer’s Report: Tom Foote reported income for the month $743.83; expenses $5,648.24; committed funds $48,471.25, without Trails Committee budget figured in. Treasurer needs a total figure for Trail Committee budget, then he will refigure committed funds. Dan indicated Trails Committee budget was $4,200 minus $1,106 already spent. President wants one spreadsheet with all budgets on it. Tom is going to review the finances and have a solid figure on committed/uncommitted funds next month.

Minutes of February, 2009 meeting: Terry Heslin moved to approve, Chris Cook seconded, unanimous.

Board Actions: Dave T. reported Ridge 2 Rivers is considering closing all trails during some days next spring, depending on trail conditions. Dave T. and Tom G. said SWIMBA was not asked for input before the decision was made, SWIMBA was not asked to take a formal position on the closures and SWIMBA did not. Educational effort regarding trail etiquette will be made with tables at stopping places on trails.

Trail Committee: Spencer Chamberlain presented his Boy Scout proposal to install irrigation sprinklers at the Velopark. Total cost of materials is maximum $3,000, which is part of the $10,000 proposal from the February meeting. Work will likely commence on the third week in April. Terry H. commented that Scouts need projects that will benefit the community. Dan wants to get multiple Scout projects every year. Dan said they are asking for an additional $5,000, over the $5,000 that was granted at the February meeting. Discussion was held regarding utilizing the $2,750 from Brad Duke and Tom Foote, earmarked for trails, Dan would like to use it for the irrigation project. Discussion of exactly how much is left in uncommitted funds. Dan said we won’t need more than the $10,000 that is committed for the pit toilet and parking lot at Eastside, and possibly up to $8,500 for Butterfly Traverse. Mike and Dave B. suggest kicking in $1,500-$2,000 for the trail at pit toilet and making up the rest in volunteer hours. Timing is May to June this year. Discussion of $5,000 allotted to Tour de Fat; we have no up front costs, last year beer cost $9,165. The Butterfly Traverse has a July deadline, Tom Foote wants to get the figure for Ridge 2 Rivers, $4,000.

Jill moved to allocate $2,750 for the Velopark for Spencer’s project, Dan seconded. Dave T. is worried about spending the money, suggests backtracking to last meeting’s grant of $5,000 and reducing it by the $2,750 earmark. Margie objects to going back and re-writing history of previously passed motions.

Terry H. indicated the Forest Service has one year to complete the pit toilet project or give the money back. It is a shovel ready project. Mike commented Dave Gordon wants to do a contract, but if we don’t have enough money we can volunteer labor instead.

Vote was taken, unanimous with one abstention.

Education Committee: Tom G. noted the May 25 Mountain Biking 101 class at REI. Interpretive podcasts of instructional videos are being considered by the Education Committee, Terry H. mentioned doing one on Watchman trail so it would be specific to our area. Dave Beck said he would use it with the BYRDS. Chris Miller suggested a beginner trail because there is time to catch them. Chris Cook suggested trails at the IVCP, that there are lots of opportunities. Tom G. would love the opportunity to go the IVCP with kids to see videos.

Terry H. will work on a pilot pod cast and let someone else do an interpretive trail.

Membership Committee: Mark Hodges reported for Terry F. that 500 large water bottles were purchased; jerseys for member purchase are in the works and the sox are coming along. Selling items was discussed and Dave B. suggested linking to the IVCP online store.

Boise Bike Project: Margie requested a $1,000 donation to this group based on its contribution to the Boise bike scene, which includes their mechanic classes, bikes given to low income and refugee folks, open shop nights, their help with Tour de Fat, etc. They will work with us on educational efforts and publicity regarding any donation made. Terry moved to allocate $1,000, Chris seconded, motion was amended to be a minimum of $1,000 and to be donated after Tour de Fat. Steve said it is part of advocacy, and that money is needed to buy parts to go with donated parts. Dan suggested thinking about it and working on it next month. Dave T. doesn’t understand how a donation meets the mission statement, is concerned about SWIMBA’s lack of clear accounting of financial commitments and suggests board members make personal donations instead. Tom Gattiker suggests working on a bigger splash, suggests Margie work with Jodi Petersen on some public recognition, and Margie is happy to do that. Mike noted it is a huge opportunity to mountain bikers to have an open vice, notes the benefit of someone giving free vice, tools and education, and is open to us using it for some training. Dave B. thinks it is a bad idea to commit future funds, wants to vote in September, giving $500 now and then $1,000 after September vote. Mike suggests waiting until the end of the next meeting and writing $1,000. Terry H. withdrew the motion. Mike moved to take it up next month following financial review and then donating $500-$1,000. Dan seconded.

June Elections: Directors with terms expiring and who will run again: Tom G., Dan and Colby. Terry H., Al, Kristi and Cody are undecided or unknown, with Jill and Lisa not running. Dirk resigned due to working out of town, his position is open. Dave T. wants to reach out to multi-users due to the Ridge 2 Rivers working group. Dan wants to post candidates in advance.

Online Voting: Dave T. thinks we can do online board election voting by June. Margie questions why since we don’t need the dues, but we need participation by members that we aren’t likely to get if they are just online members. Dave T. cites people possibly being on vacation and it is his personal opinion it is more important to get votes. Jill and Chris think we need a better party. Chris moved to have e-voting at and before the annual membership meeting in June. Dan seconded. Mark said it can be something other than survey monkey. Tom G. moved to vote before the meeting, but it was decided to go with Chris’ motion. 6 in favor, 4 opposed.

Meeting Location: Next meeting is at Foothills Learning Center.

Adjourn: Tom F. moves to adjourn, Jill seconds. Unanimous.

Meeting Adjourned: 8:50 p.m.