Meeting Minutes for: April 15, 2009 SWIMBA - BOARD ATTENDANCE 2008-2009

Members Present: Michael Rector, Leo Hennesey, Bob Roehl.

Introductions.

Treasurer’s Report: Tom Foote reported income for the month $275.72; expenses $11,331.08.

Dave reviewed annual budget – Dave to include his breakout Velopark line shouldn’t say “Skills Lines”.

Minutes of March, 2009 meeting: Dave T. has some changes. R2R will close all trails some days next spring and SWIMBA didn’t endorse this.

Note: Jill took the minutes to this point. Any questions or changes will need to be discussed with her. Margie took the minutes from this point forward.

Board Actions: New Registered agent: Mike Baldner of Meuleman and Miller.

Ada County Open Space Trails Advisory Board: Chris Cook and Kristi Regotti were appointed.

Trail Committee: Butterfly Traverse: Dave T. said SWIMBA allocated $8,500 in October, last month Dave Gordon said it came in at $7,500, Dave T. asked him to utilize funds from the monies SWIMBA pays for Tour de Fat and Ginger agreed. Fat Tire Traverse: SWIMBA is committed up to $3,500, $4,000 came from Tour de Fat. Dave T. will talk to Frank James, BLM NEPA guy, to get an update. The bids are ready to go, NEPA and comment period are needed.

Dan said the $2,100 in Dave T.’s budget figures isn’t adequate, needs another $1,000. Dave T. said amounts actually allocated might not be reflected in his figures because he went by the minutes only. Margie recalls that the trail committee brought a budget to an earlier meeting, was going to take it back and add some items, but did not bring it back yet. Dan thinks that is accurate.

Dan said it is time to start grant writing, which Al will head up. He will get with Mike E., Al and Chris. The Velopark and Daggett Creek are targets. Mike E. said Al is doing outreach up North and will be SWIMBA’s statewide contact.

National Trails Day: June 6. 125 people will be at the Bike Park, they want SWIMBA to provide 6-7 people as crew leaders building a trail near the crest of Rabbit Run Trail, similar to the Rock Island Extension, with a rock garden and armoring, and called Mahalo Trail after Nick Raganit. REI will put on a women’s crew leader class at the Bike Park doing hands on training, Sylvia Cooper is organizing it.

There will be a trail crew at Gardner Peak and if we can’t get in there will go to Shafer Butte. It will be posted.

Leo Hennesey has 10 miles to maintain at Silver Creek Plunge, Peach Creek and Devil’s Slide area, and request 20 t-shirts.

Adopt-A-Trail: R2R wants maintenance in April, Dan and Chris are working on it. They want to use the Combi on brush and work on water bars. Mike E. sees a good opportunity to involve a lot of people. Date will be May 5, 6:00-8:00. Jill suggests utilizing SWIMBA t-shirts.

Trail Awareness Events: Tom G. indicated the event at Bucktail Trail and Central Ridge which Terry Floyd coordinated was to build rapport with other user groups.

R2R Group: Dave T. reported it is going well, meetings are well attended. He received nasty email complaints last weekend that were also sent to the Mayor’s office. Tom G. thinks it is good the mountain bikers are driving the group, Dave T said the goal is to provide positive trail experiences. Mike E. said the last few rides he has noticed a marked improvement in people pulling over to yield. Jill is concerned about using the new logo on signs, and Terry Floyd will provide it.

Marketing/Membership: Jill is outgoing as chair of Marketing. Terry F. agreed to co-chair if Brett Magnuson is co-chair, due to Brett’s experience in marketing. Dan moved to merge membership and marketing committees, Tom F. seconded, passed unanimously. Terry F. said water bottles and sox are here. Jerseys will be shipped tomorrow. Sox were given to the Lightfields and to volunteers at the Barking Spider race.

Fundraising: Margie suggested we consider a fund raising source in addition to Tour de Fat. Leo said Brett Adler, event planner, might be a good contact as he does the Idaho Recreation Festival. Chris Cook suggested sponsoring a movie, that the Reel Theater will work with us on it. Dan believes grant writing is a good source of income. Leo said this year 70% of requests were funded, City of Boise will get $250,000. Mike E. said that would fit Daggett. Leo said 20% matching funds are needed.

Annual Meeting: June 17 at 6:00 at Smoky Mountain Pizza at Park Center. Tom G. suggested each committee take 5 minutes or so for a presentation. Terry H. said it is a way to let people know what is going on. Dirk has a map that can be used. 5-10 minutes maximum with accomplishments and visual aids were suggestion. Start time is 6:15, committee chairmen will put together thoughts and post them.

Elections: Dave T. talked with Mark Hodges about electronic voting. Survey Monkey will be used. 48 hours prior to meeting is cut off for e-voting. Mark will want 2-3 laptops so people can vote. Jill has a laptop that can be used.

There are 10 vacancies. Colby will run again. Kristi is undecided. Steve Parrish has decided not to run. Currently there are 7 nominees including Chris Cook’s nominees. Bios will be posted. There will be a cut off time for voting at the meeting. Candidates do not have to do a presentation at the meeting, photos can be used. Dan or Chris will provide a projector. There will be a back up plan of paper ballots.

Boise Bike Project Funding: Mike E. reopened the discussion about funding Boise Bike Project. Dave T. does not want to until he is satisfied with his figures. Chris suggested an online vote. Dave T. said we have spent some funds, will have around $8,000. Chris moved for a $1,000 donation to Boise Bike Project, Mike E. seconded. Approved unanimously.

Meeting Adjourned: Dave T. will not be at the next meeting.