Meeting Minutes for: August 12, 2009

SWIMBA  - BOARD ATTENDANCE  2009-2010

Members Present:  Kristi Regotti

Treasurer’s Report:  Tom Foote reported balance and where funds were spent.

Mark moved to approve, Mike seconded, unanimous.

President’s Address:  Margie mentions the importance of timekeeping; all meetings should be done by 8:30pm.  Housekeeping items mentioned:

1. Funding request protocol; hear proposal at one meeting and vote at the next.  Gary mentions it would be nice to have 30 days notice for event funding.
2. Group emails; keep to a minimum.  All board needs access to forum- Brett will take care of this.
3. Budget; not all $$ needs to be spent.  There will be a new uniform budget form and perhaps a reimbursement form.  All budgets expire in Oct.  Committee chairs need to have list of accomplishments for last year and goals for next year by Sept. meeting.  Kristi agrees to stay on as Fundraising Chairperson.
4. Thanks were expressed to Gary for setting Swimba up on Twitter/Facebook and to Brett for the sign design (at Velopark).

Trails:  Dirk reported on the Land Trust and some of the issues between the trust and property owners.  Mike reported on the status of the Gardiner Peak trail; they’ve been able to accomplish quite a bit and only have 400 or 500 yards to go to be connected.  They conducted some trail maintenance and trim work.  Looking a next connection, starting to walk it.  Haven’t heard back from REI on the grant for the trailer.

Tour de Fat:  Margie spoke with New Belgium and there are some new things this year.  Tom/Margie will count up $$ and there will be a board on stage showing how much $$ has been raised for each group.  New Belgium will buy 3 kegs for beer giveaways.  Volunteers scheduled early to wristband bike parade participants.  Tips training at Hotel 43 again.  IMT will be allowed to sell “look, save a life” tees for $25; $10 cost/$15 to family.

Marketing/Membership:  Brett reported on Bearcamp.  They wrenched on 30 bikes Friday night.  It was a great event, but very disorganized.  Swimba banner was up- Brett would like Swimba mentioned on the Bearcamp website next year if we participate.  No media involved, lots of happy kids.  Many suggestions were give to improve event next year.  Terry updated us on group rides.  He is seeing 2 or 3 new memberships each week.  Current membership: 268; signed up 32 at TDF last year.  This year we plan to give away water bottles, bike bells and raffle off a jersey.  There are members posting on the Swimba site; Terry moves to limit event/articles to president and committee chairs; no one seconded the motion.  Instead committee chairs will send events/articles to Terry, Brett or Gary for editing/posting to website.

Margie met with BLM group.  The American Reinvestment and Recovery Act or ARRA would like to put together 5 yr plan for building new trails.  Offered us literature; they are interested in the Owyhees and the foothills north of Eagle.  Also mentioned is FAST or Foothills Advocates for Shared Trails.  They need volunteers for their bike corrals Sept 18-20^th.  Images Southern Idaho wants comments or info from Swimba on top 2 trail recommendations and why they were chosen.

Education:  Tom G. asks what is the role of the education committee going forward.  He would like our ideas.

Mike would like more energy put into the election process next year.  A month before nominations he wants to board to discuss who and why.

Tom F moves to adjourn meeting, seconded by Brett.